Members Present

Ina Paton,  Connie Cannon,  Heather Peverley, Barb Price, Heather Pistner,  Marcie Unger, Diane Shopland, Sharon Richardson, Saskia Morton,Lori Dowhaniuk, Gerard Toney Debbie Tuepah. Malcolm McMillan, Brenda Webster,  Pat Howard, Krista Malcolm,  Lisa Card,  Henrietta McMillan ,Ara Karakashian Maria Cross, Lori Clifton, Veerle Anseeuw

1. Call to Order

Ara Karkashian called the meeting to order at 7:05pm.

2. Approval of Minutes from October 20, 2003

Amendment to October 20, 2003 minutes: Officer and Committee Reports:

(e) PACYAK: With regard to the advertising page Lindsay Palesch proposed for the PACYAK, it was NOT agreed that Lindsay could go ahead with advertising in the PACYAK under a disclaimer. The issue was to be tabled & discussed again at the January 2004 PAC meeting.

After amending the October 20, 2003 minutes as stated above, Henrietta McMillan motioned to approve the minutes. Ina Paton seconded. CARRIED

3. Principal’s Report

No report given as Ms. Nightingale was absent due to illness.

4. Old Business

(a) Halloween Security: It was agreed that the money spent to hire security guards was well worth it. There were no problems reported on Halloween night. It was confirmed that the school’s general account will be billed the cost of hiring the guards. Ms. Nightingale can then submit the bill to the PAC Treasurer, Malcolm McMillan for reimbursement.

(b) Guest Speakers for January 2004 PAC Meeting: Maria Cross asked for suggestions for any guest speakers. Veerle Anseeuw suggested Nick Fabro, the principal of Elgin Secondary School. Mr. Fabro would like to address the Bayridge PAC & present information outlining Elgin’s special programs such as Fine Arts, Integrated Program, etc for interested parents. Veerle will also contact the principal’s from Semi & EMS to determine whether or not they would be interested in attending. It was agreed that Veerle could go ahead & book Mr. Fabro to address the PAC at the next meeting on January 14, 2004.

(c) PAC financial commitment for “Deck the Halls” on Dec 5, 2004: It was confirmed that $80 has already been previously budgeted and approved to support the Deck The Hall event.

(d) Changes to Financial Statement: It was confirmed the Halloween Security commitment/expense would be included in the next financial statement.

5. Officer and Committee Reports

Maria Cross advised that rather than going through each Officer & Committee Report, to please email or contact her or Ara Karakashian ahead of time to advise of your issue/update.

(a) Fundraising Committee – A big congratulations to our fundraising committee for the fabulous success of pub night! Lisa Card confirmed that the profit for the event was $4,182.70. The projected profit for this event was set for $500.00! Magazine sales have so far profited $895.77 with about $390 more expected due to credit card payment. Purdy’s profited $469.93. Orders are to be picked up this Friday.

(b) Gardening Coordinator – Barb price advised Bayridge won the $300 scarecrow competition at Gardenworks! This money has to be spent on Gardenworks products for the school.

(c) Helping Hands: Henrietta McMillan reported the clothing drive for Holly Elementary was really well received. It was suggested that there be a permanent donation bin set up for clothing & good quality sports equipment.

(d) DPAC – Veerle was not present to report

(e) Treasurer – Malcolm McMillan presented the Projected Budget, YTD (as of November 26, 2003) and Commitments (to Dec 31/03). See attached. Malcolm reports the uncommitted balance to Dec 31/03 is fairly large ($5,383.84) due to the wonderful success of pub night. Ways to spend this money are addressed in New Business. Changes from last statement are: the technology upgrade funds of $6,176.13 have now been paid out for computer upgrades. Barb Price asked Malcolm if he knew whether or not items donated for the pub night silent auction are tax deductible and can a tax receipt be obtained. After a long discussion it was agreed that no tax receipts would be issued.

6. New Business

(a) Vending Machine: Ara K. advised that Pepsi has signed a contract with the Surrey School Board to have exclusive rights as the sole provider of beverages for Surrey Schools. Long discussion followed regarding whether or not the Hot Lunch Program can sell non-Pepsi beverages such as 5-Alive, etc. Discussion continued regarding whether or not to keep the school vending machine from which Bayridge makes about $300/year. The question arose that if Bayridge does not keep the machine, are we still obligated to sell only Pepsi products. Ara K. will look further into the issue & report back at the next meeting. The issue was tabled for January 2004 when more information is known. Veerle will take our concerns to the next DPAC meeting.

(b) Photographer for next year: Maria Cross advised that Shelly Nightingale wanted feedback regarding this year’s photographer. Long discussion followed in which some parents expressed their total dissatisfaction with the photographer in particular the issue of paying in advance for retakes. It appears there are a lot of complaints. Maria Cross advised the photographer would like to come back to Bayridge & readdress the PAC to deal with any concerns or issues. A vote could not be taken on the issue because the Principal, Shelly Nightingale was not present. Issue was tabled for January 2004 PAC Meeting.

(d) Santa’s Breakfast: December 6, 2003. Connie Cannon presented a list of items she still needed for the breakfast. A volunteer sheet was posted and will be put in the school front window. Craft samples are on display. Volunteers are also needed to cook sausages & bring them in to the school hot. It was clarified that craft volunteers do not have to help make crafts. They just sell them. Saskia Morton advised she needed 5 people for bead counting and foam cutting.

(e) Helping Hands: Hampers for Holly Elementary – Henrietta McMillan advised a memo has been sent home regarding this issue. Henrietta advises she would like to have the whole thing coordinated by Dec 12 and then put the hampers together. She would like to be able to arrange to have some parents deliver the hampers to the Holly homes personally. Any money donations will be used for food vouchers.

(f) Surplus funds raised from Pub Night: It was decided that we would ask Shelly Nightingale to have the teachers create a wish list that the PAC could review at the January 2004 meeting. Ara K. suggested buying a few ping-pong tables for the students to use on rainy days.

7. Announcements:

Next PAC meeting: Wednesday, January 14, 2004

Next Exec PAC meeting: Monday, January 12, 2004

8. Adjournment:

Ara Karakashian adjourned the meeting at 8:30pm.